Document AldenhamPC - Terms of reference 2024

Agenda bundle Front sheet for F&GP Committee 11 June 2024

1 To confirm election of the Chairman for 2024/25 following the Annual Council meeting

2 To receive apologies for absence

3 Declarations of interest on any item on the Agenda

3.a Disclosable pecuniary interests they or their spouse/partner have in any matter which is to be considered at this meeting.

3.b Members must also declare any other pecuniary or non-pecuniary interests they have in any matter to be considered at this meeting.

4 To adjourn the meeting for members of the public to address the Committee (in accordance with Standing Order 3e).

5 To approve and adopt the minutes of the meeting held 11 March 2024 (in accordance with standing order 12c)

Minutes_ Finance and General Purpose Committee_11_Mar24

6 To elect a Vice Chairman for the committee

7 To review the 'Terms of Reference ' for the Committee

Terms of reference 2024

8 Chairman’s Announcements.

9 Deputy Manager's Report.

Deputy Council Manager's Report F&GP --June24

10 Financial

10.a To agree the business plan for 2024/25 and allocate the earmarked reserves accordingly

Business Plan -- Ag item 10a - June24

10.b To review the latest financial statements

Fin statements Ag item 10 b by Phased Budget Heading 31_05_2024

10.c To consider a further funding of £2050 to Citizens Advice to cover their service for another couple of hours (10am – 3pm) following a 3 months trial period April – June 2024

CA Additional funding letter - APC

10.d To agree the bank balances as at 30th April 2024

Ag item 10 d June 24Bank - Cash and Investment Reconciliation as at 30 April 2024

10.e To discuss Rathbones investment following their annual presentation to the Committee

10.f To confirm a new date to register with HMRC for the 'Option to tax' on the cafe in Phillimore Rec (see Deputy Manager’s Report)

11 To review and adopt the following policies

11.a Risk register

Risk Management Strategy

11.b Safeguarding Policy

Safeguarding Policy -- Ag item -- June24

12 Next meeting Monday 8 July 2024

13 To receive Council's Manager report